PICKUP GUIDE

This Guide is made to help you if you have joined the BESA Pick-up Service. Read everything carefully and make sure that you understand the information within this guide in order to guarantee a smooth pick-up.

What is BESA?

Baguio English Schools Association (BESA) is the organization of international language schools located in Baguio City and La Trinidad, in the northern region of the Philippines. BESA is composed of some of the longest-running ESL (English as Second Language) schools in the country, serving students all over Asia, Middle East, and Europe.

What is BESA PICK-UP Service?

BESA provides a pick-up service at the Ninoy Aquino International Airport (NAIA) to Baguio City for various BESA affiliated schools.

Below is a list of schools that are currently part of the BESA Pick-up Service:

  • A&J E-EduDC English Academy (A&J)
  • A-Plus Advance School of English Inc. (A-PLUS)
  • BECI International Language Academy (BECI)
  • CNS II Globalize Learning Academy (CNS2)
  • Baguio JIC – Journey In My Career (JIC)
  • Keunmoon English School (KES)
  • Monol International Education Institute (MONOL)
  • Pines International Academy (PINES / PIA)
  • Can I Talk Academy (TALK)
  • Widest Asian Learners English School (WALES)

PICK-UP SCHEDULE

Below is a table with the dates for the BESA scheduled student pick-up service.

2018 PICK-UP SCHEDULE

JAN 6-7, 20-21 JUL 7-8, 21-22
FEB 3-4, 17-18 AUG 4-5, 18-19
MAR 3-4, 17-18, 31 SEP 1-2, 15-16, 29-30
APR 1, 14-15, 28-29 OCT 13-14, 27-28
MAY 12-13, 26-27 NOV 10-11, 24-25
JUN 9-10, 23-24 DEC 8-9, 22-23

2019 PICK-UP SCHEDULE

JAN 5-6, 19-20 JUL 6-7, 20-21
FEB 2-3, 16-17 AUG 3-4, 17-18, 31
MAR 2-3, 16-17, 30-31 SEP 1, 14-15, 28-29
APR 13-14, 27-28 OCT 12-13, 26-27
MAY 11-12, 25-26 NOV 9-10, 23-24
JUN 8-9, 22-23 DEC 7-8, 21-22

THINGS TO PREPARE

Here is a reminder of things to prepare before leaving for the Philippines.

Important Things To Bring

  • PASSPORT – your passport should have at least 6 months of validity from the date of arrival in the Philippines.
  • LETTER OF ADMITTANCE (LOA) OR ANY EQUIVALENT DOCUMENT – This is a document providing proof that you have been admitted or will study at your school/ academy. Your academy can provide you this document
  • COPY OF YOUR ACADEMY’S ACCREDITATION TO ACCEPT FOREIGN STUDENTS – This is a document issued by the Philippine Government to your school. Your academy can provide you this document
  • 2 PIECES 5x5cm (or 2”x2”) ID PICTURE – To be used for your Special Study Permit (SSP).
  • CASH CARD(S) OR PHILIPPINE PESOS – It is important to bring some local currency

Additional things to pack

  • Electronic dictionary, MP3 Player, Laptop, 110V adapter
  • Some medicines
  • Warm clothing – The weather in Baguio where you are going to study is at least 20 degrees Celsius on average.

What NOT to bring – It is not advisable to bring the following things, since these are available in the Philippines

  • Groceries or food that you cook – Bring light snacks for long flights.
  • Too many heavy books – You can bring light reading materials in order to preoccupy yourself during the plane and/or bus trip.
  • School supplies – School supplies can be readily bought in the Philippines.
  • Electronic appliances

PICK-UP TIMES

The following table shows the allotted pick-up times for the pick-up schedule.

Saturday Pick-up Sunday Pick-up
5:00 – 8:00 (Terminal 3 only)
16:00 – 19:00 (Terminals 1-3) 16:00 – 19:00 (Terminals 1-3)
22:00 – 1:00 (Terminal 1-3) 22:00 – 1:00 (Terminals 1-3)

ARRIVAL IN THE PHILIPPINES

Here are some reminders and guidelines once you have arrived in the Philippines

  • INSIDE THE AIRPORT – Follow these procedures once inside the airport:
  1. Fill out the Disembarkation Form they give you on the plane or from the ground staff as soon as you disembark the plane.
  2. Proceed to the immigration counter for passport inspection and validation. Line up to the “visitor” window at immigration
  3. Present your passport, return ticket, the Letter of Admittance (LOA) issued by your academy, your academy’s Accreditation to Accept Foreign Students, and the Disembarkation Form to the Immigration officer and prepare to answer some questions.
Don’t be nervous and don’t worry if they ask you some questions. That is normal to foreigners going in another country.

Frequently asked questions are as follows:

  • What is your purpose here in the Philippines?

Answer: Study English for ___ months.

  • Where are you going?

Answer: I will go to Baguio City.

Remember: If the immigration officer asks for proof that you are going to study English in the Philippines, do not hesitate to show your LOA and your Academy’s Accreditation to Accept Foreign Students. Present it together with your return ticket.

  1. After the immigration check, proceed to the baggage claim area. Each conveyer belt has a flight information board over it. Also, there are baggage carts available free of charge.
  2. After claiming your baggage, give your Baggage Declaration Form to the customs examiner. Be sure your bags are ready for inspection.
  3. Before finally leaving the customs area, a customs officer stationed at the exit gate will collect your Baggage Declaration Form and/or gate pass.
  4. Next, you will enter the arrival lobby. Some guards will probably collect your baggage tags here. Also in the arrival lobby, there is a money changer if you would like to change your dollars to peso.
  • VISA – Here is a brief explanation of your VISA
30-day VISA free
  • VISA free – certain nationalities from different countries can enter the country without the need of applying for a VISA. Depending on their nationality they can stay up to 30 days in the Philippines.
  • Here are some nationalities of students with free 30-day VISA:
·         South Korea ·         Japan ·         Thailand
·         Saudi Arabia ·         Vietnam ·         Mongolia
·         Colombia ·         Spain
  • 59-day VISA – Some nationalities, regardless of being able to avail of the 30-day free VISA, are still able to apply for a 59-day VISA. Please check that if you have a 59-day VISA, make sure that the VISA stamp also has the correct duration.
  • Some nationalities are required to have a VISA before entering the Philippines. Students from China and Taiwan are required to have a VISA before being able to enter the country. Most common to these Nationalities have a 59-day VISA.
  • The following are examples of 59-day VISAs
VIETNAM VISA

Vietnamese National with 59-day VISA

taiwanese visa

Taiwanese National with pre-arranged 59-day VISA

chinese visa

Chinese National with pre-arranged 59-Day Visa

Check your VISA after going through the immigration process. Check if the immigration officer put the correct arrival and duration of your VISA.

If you applied for a 59-day VISA, check if the duration stamped by the immigration officer is correct.

If there are any concerns or problems with your VISA duration, immediately ask help from the Immigration officer that checked your Passport or show your Passport and VISA stamp to the BESA pick-up staff.

IMPORTANT REMINDERS WHEN GOING TO THE MEETING AREA

  • Wait only in the designated meeting areas in order to meet with the BESA pick-up team. Diagrams and pictures of the designated meeting areas will be provided at the end of this guide.
  • If you arrive before your scheduled pick-up time, you can pass the time somewhere other than the meeting areas. Just keep in mind to go to any of the designated meeting areas to meet the pick-up team during your scheduled pick-up.
  • If you arrive during your scheduled pick-up time, meet with the pick-up team FIRST before going to other places (Smoking, Buying food, etc.), unless it is an emergency. This is to make sure that you have taken your scheduled flight and have not canceled your pick-up.
  • If you are lost or need help, talk only to airport security personnel, these people are usually wearing security guard or police uniforms.
  • BESA Pick-up staff will never charge you or ask for any payment during the pick-up service. Payments for the pick-up service will be done at your individual school. Do not follow anybody who will ask money from you for their help.
  • When asking for directions from airport personnel to the meeting areas, just ask for directions going to the designated meeting area. Do not ask them to guide you, show you around or borrow their phones. Remember to be polite in asking.
  • If you have Philippine Peso, you can buy a SIM card and a calling card at the information center or at the nearest store inside the airport. Just follow the steps in using the call card. Once you have a SIM and calling card you can ask the vendor to help you in contacting the BESA staff.
  • If you do not have any money to buy a SIM or a calling card, there are available money exchangers in the airport. If you need any assistance, approach airport security personnel, who are roaming around. Remember to be polite in asking.
  • Unless it is an emergency, do not leave the Airport area without meeting or contacting any of the BESA pick-up staff first.

MEETING WITH THE BESA PICK-UP TEAM 

BESA will have a small team waiting at a designated area in the airport (a diagram is provided for you to check on where to meet them).

The BESA pick-up team will have a list of students who are arriving and they usually hold a placard or banner with the BESA logo. If you see one of them, just approach them and check if your name is on the pick-up list.

Once you meet with the BESA pick-up staff:

Show your passport to the BESA pick-up personnel so they can check your arrival stamp to avoid any problems later on.

Please be patient to wait for other arriving students as we cannot avoid problems with regards to the delay of flights, immigration check, and baggage claim.

The Airport has designated smoking areas. If you want to smoke while waiting for other students, please inform the pick-up staff first.

If you cannot locate the pick-up group or if you encountered any problem with your passport or baggage, please be in touch with the contact numbers on the next pages.

If you arrived at the meeting place and there is no pick-up staff yet. Just wait patiently, the pick-up staff is on their way to the meeting area and will be there within the designated pick-up time.

WAITING TIMES AND DEPARTURE

After meeting with the pick-up team, you will depart for Baguio depending on your designated pick-up time. The pickup group can leave for Baguio once all other students for the pick-up time have been met.

Once you have met with the Pick-up team, please wait patiently for other students.

The BESA pick-up team will also pick-up other students from other schools who will also go to Baguio City. These other students will be located at the different airport terminals.

Once all students for the designated pick-up time have been met, then the group can depart to Baguio City.

The Pick-up transportation will go from each airport terminal to pick-up the other students.

Reminders while waiting to depart to Baguio city:

  • Other students who joined the pick-up service will also be arriving at different times. Please wait for them patiently.
  • While waiting for other students, you can go buy snacks. You might not be able to eat something once the bus departs for Baguio. Inform the staff if you want to go buy something. Also be reminded that the group can depart anytime, so return to the meeting area promptly.
  • When riding the transportation for the pick-up service, please make room for other students who might join the transportation.
  • Be considerate of the other students who will join the pick-up service. You are not the only student who joined the BESA pick-up service.
  • It takes at least 5-6 hours to travel from Manila to Baguio.

INDEXES:

TERMINAL 1 – PICK-UP LOCATION DIAGRAM AND IMAGES

Meeting area: In front of DUTY-FREE PASSENGER ARRIVAL AREA

PRIMARY PICK-UP PERSONNEL: 0995-531-6367

Once you cross the street (IMG 1) turn to your right to go down a ramp (IMG 2)

Make sure that you can see the signs with the marking “PASSENGER WAITING AREA” (IMG 3), look for the DUTY-FREE meeting area (IMG 4). If you cannot see any of the signs with “PASSENGER WAITING AREA” you are in the wrong place.

TERMINAL

Terminal 1 Meeting area Diagram

 

IMG 4Z

IMG 4

INDEXES:

TERMINAL 2 – PICK-UP LOCATION AND DIAGRAM AND IMAGES

Meeting area: In-front of JOLLIBEE

PRIMARY PICK-UP PERSONNEL: 0995-531-6386

Once you pass through the exit gate (IMG 1) Look to your right and you can see Jollibee (IMG 3)
IMG 4M

Terminal 2 Meeting area Diagram

INDEXES:

TERMINAL 3 – PICK-UP LOCATION AND DIAGRAM AND DIAGRAM

Meeting area: In-front of BURGER KING

PRIMARY PICK-UP PERSONNEL: 0995-531-6354

  Once Exiting (IMG 1) Look straight ahead and you can see Burger King (IMG 3)
IMG 4X

Terminal 3 Meeting area Diagram

INDEXES:

CONTACT NUMBERS FOR EACH TERMINAL STAFF

  • Contact number per terminal
    • Terminal 1: 0995-531-6367
    • Terminal 2: 0995-531-6386
    • Terminal 3: 0995-531-6354
  • Emergency staff
    • Emergency staff phone: 0995-531-6375 and 0995-531-6380

You can also download the pickup guide as a WORD file by clicking this link.